Smart Equipment Inventory

Catalogue, track and maintain every probe, gauge and camera—then inject the right tools straight into your reports in one click.

a sketch of a pig entry point in a oil pipeline

Process Efficiency: No-Fuss Asset Capture

Create a new asset in seconds: upload a photo, scan the serial barcode, pick a calibration interval, save—done. Full-text search and multi-column filters mean you can find “UT probe, 5 MHz, due < 30 days” in two keystrokes.

Illustration of drag-and-drop equipment cards populating a database

Auto Asset Numbering & Clone-from-Template. Each asset gets a unique ID automatically, and for similar items (like batches of probes or gauges), you can clone from a predefined template—saving time and ensuring consistency across your inventory.
Drag-and-Drop Photo Uploads. Quickly attach images, calibration stickers, or damage references by dragging files straight into the record. Visual context improves tracking and helps teams identify the right gear.
Bulk CSV / XLS Import. Got hundreds of legacy tools to onboard? Upload them in one shot using our structured import sheet. The system checks for duplicates and missing fields, ensuring a clean dataset.
Email & Portal Delivery of Calibration Certs. Calibration certificates can be sent automatically to technicians, QA teams, or clients. Choose email delivery or give stakeholders portal access with role-based permissions—your call.

Operational Visibility: Know What’s Ready, What’s Grounded

A live dashboard flags kit that’s overdue, booked out, or needs repair, so the right tools are always on-site. Stop last-minute call-outs and keep clients confident that only compliant equipment hits their site.

Dashboard graphic showing status dials (Calibrated / Due / Out of Service)

Status Badges — Calibrated · Due Soon · Repair Instantly see the condition of every asset at a glance. Color-coded badges show which items are good to go, nearing expiry, or flagged for maintenance—keeping decisions fast and clear.
Auto Email Alerts & Technician Reminders Receive automatic reminders when equipment is approaching calibration expiry or has been booked out too long. Alerts can be sent to technicians, managers, or QA leads—no more surprises.
Geo-tag & Track Location History Record where assets have been deployed, inspected, or serviced. GPS logging and manual site tagging allow you to trace movement and usage over time—perfect for audits and site-level reporting.
Export to Excel / API feed for ERP Sync your asset status with back-office tools. Export filtered equipment lists to CSV for manual reporting or connect via API to push updates into your ERP or maintenance planning system.

Seamless Link to Work Requests & Reports

When a technician logs in, AgileNDT auto-loads the gear assigned to them, so report fields fill with one click. Faster data entry, fewer typos, tighter traceability.

Graphic of equipment cards flowing into a report form

Equipment Picker on Report UI Technicians can select equipment used in each inspection via a smart dropdown that pulls from only what they’ve been assigned or what’s available at the location—reducing errors and speeding up form completion.
Carry-forward to Invoice Line Items Gear usage flows from the work request to the inspection report and into the invoice. No need to retype quantities or part numbers—line items are pulled automatically and formatted for client billing.
REST & Webhook for LIMS / ERP AgileNDT exposes structured equipment usage data through secure APIs and webhooks. Whether you need to update a LIMS with tool history or sync to ERP for cost tracking, integrations are fast and standards-based.
Attach Calibration Certs to PDF Bundle Final report packages can include calibration certificates for all equipment used—automatically attached as part of the PDF report bundle. This satisfies client and auditor requirements without the need for manual uploads.

Compliance & Calibration Assurance

AgileNDT helps you stay compliant without the paperwork scramble. Every asset maintains a complete calibration history, stores digital certs, and alerts you before anything lapses—so you're always inspection-ready. Whether it's an ISO 17020 audit, an API compliance review, or a demanding client request, you're covered.

Shield icon overlaying a calibration certificate

Automated Due-Soon / Overdue Emails. Get proactive alerts when assets are approaching calibration expiry or are already overdue. Notifications can be sent to technicians, managers, or compliance leads to ensure timely action—no spreadsheets, no guesswork.
Immutable Calibration Log. Each asset stores a secure, time-stamped record of calibration events—what was done, by whom, and when. Logs are read-only and versioned to support audit readiness and regulatory traceability.
Attach Certs to Client Reports. Automatically include relevant calibration certificates in final inspection report bundles. Certs are digitally linked to the equipment used, giving your clients confidence and meeting spec requirements with no extra admin.
Audit Export in One Click. Instantly export complete calibration records by asset, date range, or status—perfect for client audits, internal QA reviews, or regulatory inspections. Delivered in clean, audit-friendly formats like PDF or CSV.

How the Inventory Module Works

Step-by-step illustration of adding, assigning and maintaining equipment

Add or Import Gear Upload individual assets with photos, serial numbers, calibration intervals, and purchase dates—or bring your entire equipment list over from existing Excel or CSV files. AgileNDT maps your columns and flags any missing data for validation before import.
Assign to Technicians Use a simple drag-and-drop interface to allocate gear to individual inspectors, jobs, or regions. Assignments instantly update the asset’s status and history, ensuring accountability and clear tracking across your operations.
Use in Reports When a technician begins a report, AgileNDT pre-loads their assigned kit. Select the equipment used via dropdown—serial numbers and expiry data auto-fill directly into the report, saving time and reducing errors.
Maintain & Notify AgileNDT tracks calibration intervals and automatically notifies QA teams when items are coming due or overdue. Set items to “Repair” or “Unavailable” to prevent them from being selected in reports, ensuring only calibrated gear gets deployed.